Key Roles and Responsibilities

Prepare, review, and format tender documentation to ensure full compliance with client requirements and company guidelines.
Coordinate with Sales, Bid & Design, Customer Operations, Finance, Contract Manager, Sustainability Analyst, and other internal stakeholders to gather pricing, technical information, and required documentation.
Develop and finalize deliverables including: Pre‑Tender Qualifications, RFIs, RFPs, EOIs, Executive Summaries, Commercial Schedules, Technical Proposals, Compliance Forms, Contract Reviews, and responses to post‑tender queries.
Maintain and update tender trackers, submission calendars, document repositories, and internal databases for accuracy and accessibility.
Conduct stringent compliance checks and identify risks or gaps in submissions; escalate issues where necessary.
Support e‑bidding processes, ensuring timely uploads and accurate submission formatting.
Monitor tender portals and proactively notify relevant teams of upcoming opportunities.
Prepare summary reports, progress updates, and key milestone trackers for management review.
Collaborate with teams to drive process improvements that enhance tender quality and efficiency.
Stay informed on industry developments, competitor activities, and market trends relevant to tender execution.
Demonstrate a strong sense of urgency to meet submission deadlines.

Business Expertise/ Knowledge

Strong understanding of tendering processes, compliance protocols, and documentation standards.
Familiarity with cross‑functional workstreams, timelines, and approval procedures.
Understanding of industry dynamics, commercial environments, and competitor practices.

Job Requirements and Qualifications

Bachelor’s degree in Business Administration or a related field.
Minimum 3 years of experience in tender coordination, proposal development, or a similar function.
Strong organizational skills and exceptional attention to detail.
Familiarity with CRM tools (e.g., opportunities analysis, workload management).
Proficiency in Microsoft Word, Excel, and PowerPoint.
Strong written and verbal communication skills.
Ability to manage multiple deadlines simultaneously.

Travel Requirements

Senior Tender Specialist, East Asia