Job Title: Bid & Design Associate

About us

Haworth is one of the world's largest manufacturers of office furniture, providing solutions for tomorrow's customers worldwide. At the centre of our work is the human being: What does a person need to work, what pushes them, motivates them and what makes people feel comfortable at work? Only if we can answer that question, we are able to introduce designs to our customers that will make them achieve their goals. To stay one step ahead, we invest in our own research, have a worldwide network of interesting partners and are part of think tanks around the world who are trying to think ahead. The family-owned company, headquartered in Holland, Michigan/United States, employs more than 8.000 people and is represented in more than 150 countries in Asia, Europe and America with subsidiaries and partners.

Job Purpose

The Bid & Design Associate / Specialist supports Sales and Project teams by delivering high‑quality design, specification, and pricing solutions. This role collaborates with internal stakeholders and suppliers to translate customer workspace strategies into actionable design and tender submissions. The goal is to ensure accurate, timely, and competitive proposals that contribute to Haworth’s operational excellence and financial performance.

Key Roles & Responsibilities

Bidding & Tender Support

• Collaborate with Sales to understand tender requirements and client expectations.

• Prepare design and specification packages, including product configurations, renders, space plans, and floor layouts.

• Conduct margin checks to ensure compliance with technical and commercial requirements.

• Coordinate with Haworth factories and third‑party suppliers for pricing and lead times of non‑standard (Specials) products.

• Work closely with cross‑functional teams such as Purchasing, Specials, Finance, Visualisation, Ideation, Sustainability, etc.

• Develop Operational Maintenance Manuals and product presentations in PowerPoint.

• Maintain accurate drawing archives and project documentation.

• Ensure timely submission of all drawings, pricing, and tender deliverables.

• Compile and verify all documents for accuracy before tender submission.

• Liaise with internal teams to clarify scope, timelines, and deliverables.

• Create presentation boards/mood boards for mock‑ups.

• Prepare sales presentation materials using PowerPoint, Ceros, InDesign, etc.

• Support E-bid submissions with global account managers.

Life Cycle Services

• Collaborate with Project/Life Cycle Service Managers on reconfigurations and service requests, including pricing and proposals.

• Prepare margin calculations for service orders.

• Generate OBK files for spare parts, reconfigurations, and warranty replacements.

Order Placement

• Validate sales order documents before sending to Order Services for processing.

• Prepare data and pricing for third‑party product creation for order entry.

• Create OBK files and margin calculations, ensuring pricing accuracy.

• Address clarifications requested by Customer Service Teams or Sales teams.

Job Requirements & Qualifications

Experience

• Minimum 4 years of commercial experience in design, specification, tender support, or related fields.

Skills & Tools

• Proficiency in:

  • Microsoft Excel, Word, PowerPoint

  • AutoCAD, PCON

  • Adobe Photoshop

  • Project Matrix

• Strong attention to detail and accuracy.

• Ability to work both independently and in team environments.

• Willingness to work overtime when required.

Travel

• No travel required.