Assistant Manager - Commercial Finance

Job Purpose:

Responsible for the preparation of the full set of accounts to provide timely and relevant management information related to commercial transactions in Sales offices to steer business decisions and help improve the overall business performance for one or more markets.

Key Roles and Responsibilities:

• Follow the complete process on Order to Cash as per Haworth SOP & policy.

• Understanding Duty Free & Duty paid / SEZ / STPI / B2B etc. etc. orders requirements.

• In charge of accounts receivable for assigned markets such as: - Issuing sale invoice, debit note, credit note. 3 ways to match & fill and mail out invoices to the clients.

• Follow up with client’s diligently on receivables (DSO management) & manage effective credit control process.

• Banking and matching receipts to Account Receivables Aging and reconcile statement of accounts with clients.

• Tracking retention sums and ensuring supporting documents are maintained for future claims when debts are due.

• Monitoring the bad debts reserve account according to the policy.

• Prepare proforma invoices for deposit or advance payment.

• Co-ordinate with project team to ensure that invoices for completed projects is timely issued and make sure the total shipment must achieve monthly forecast.

• Process commercial documents and negotiate letter of credits for export businesses especially for India.

• Prepare the Invoice Control Sheet (ICS) for all the Orders & timely submit the Invoices with the required documents to get our payments.

• Prepare & provide the sales register on time to tax team.

• Prepare weekly Order-Shipment – Backlog Report for tracking & review purpose with region.

• Review NTA (e.g.: Customer deposit, clearing account), and make sure the unknown transactions have been cleared in the following month.

• Ensure adherence to Stat. / Internal audit documents.

• Handle Dealer payment collections with their Credit Limit and timely follow up with them, keeping a vigilant eye on ensuring compliance to internal process and systems in all transactions.

• Follow DSF SOP’s for all DSF orders for Dealers.

• Negotiation with the vendors, as & when require.

• Petty cash management for small expenses of the branch.

• Preparation of Clients / Dealers SOA & take balance confirmations with them.

Job Requirements and Qualifications:

• Graduation in Accountancy/ Commerce or other equivalent qualification.

• 8-15 years of experience in order to cash, AR , Commercial accounting and Tax.

• Possess good commercial knowledge and able to liaise with bank authorities on financial instruments such as letter of credits.

• Ability to read & interpret contract term.

• Working knowledge of SAP system would be added advantage.

• Good communication skills and fluency in English.

• Willingness and ability to handle higher responsibility.

About us

Haworth is one of the world's largest manufacturers of office furniture, providing solutions for tomorrow's customers worldwide. At the center of our work is the human being: What does a person need to work, what pushes them, motivate them and what makes people feel comfortable at work? Only if we can answer that question, we are able to introduce designs to our customers that will make them achieve their goals. To stay one step ahead, we invest in our own research, have a worldwide network of interesting partners and are part of think tanks around the world who are trying to think ahead. The family-owned company, headquartered in Holland, Michigan/United States, employs more than 8,000 people and is represented in more than 150 countries in Asia, Europe and America with subsidiaries and partners.